Open Source Procurement Software To Acquire Items And More

Take control of your procurement, buy intelligently, and stock your stores exactly as you need with ERPNext.

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Spend Time Procuring Items, Not Software

As an all-in-one ERP solution, ERPNext sports most of the features needed to run any kind of organization. Focus on procuring items in your warehouses and let ERPNext safely record all your data. There are features for managing quotations, suppliers, and purchase orders. Be it sales, purchase, or people management, we've got it covered.

Features like auto-reorder and supplier quotation help you make data-driven decisions and procure effectively. Automatically apply taxes to orders, rate suppliers and manage batched inventory.

Open Source Procurement Software

Request For Quotation

Get the best price before buying. Request quotations from multiple suppliers for the items you need to procure. Fetch these items from other documents automatically, and send emails to the supplier right from the system.

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Open Source Procurement Software - RFQ

Supplier Portal

Use the supplier portal to help suppliers manage themselves. The suppliers can submit requests for quotations and automatic supplier quotations, or access ongoing purchase orders and receipts. Suppliers can also raise purchase invoices for fulfilled orders. You can then verify these invoices for final approval.

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Auto-Apply Taxes And Charges

Purchase tax templates can automatically fetch tax rates into transactions. You can even set specific tax rules and even tax categories to further automate the process. The set tax rates can also be edited both in the templates and in individual transactions.

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Open Source Procurement Software - Taxes and Charges
Open Source Procurement Software - Purchase Order

Purchase Order

Record purchase orders to keep track of all the items you need to procure. The pricing, taxes, discounts, addresses, and supplier details only need to be stored once and will be fetched automatically.

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Purchase Receipt And Invoice

On receiving items from purchase orders, record purchase receipts and/or purchase invoices to update the stock and accounting details.

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Open Source Procurement Software - Purchase Receipt and Invoice

Stock Entry

Manage a multitude of warehouse transactions like receiving, transferring, repacking, and discarding items and view reports for them instantly. Procure efficiently by manipulating stock in warehouses to meet your needs and reflect accurate information.

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Open Source Procurement Software - Pricing

Control And Fetch Pricing

Maintain multiple price lists, based on the transaction or territory. Set a unit threshold at which the price will be applied, and set how many units in a packing size it will be applied to. You can also set different pricing based on the lead time for products.

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Stock Aging Report

See the age of all your inventory in one place. This is especially important when dealing with perishable items. Use this report to determine the age of inventory and sell off specific batches or serial numbers using stock picking.

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Open Source Procurement Software - Stock Aging Report

Auto-Reorder

Stocking warehouses is risky when pricing is volatile. With ERPNext, never worry about the stock dipping too low. Set a threshold and our wholesale distribution software will automatically generate material requests to replenish stock. The stock and purchase managers will be notified promptly, so there's no need to stock up on items and spend additional money.

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Supplier Scorecard

Learn which suppliers deliver quality products on time, and rate suppliers based on various criteria and scoring systems. This will give you insights to choose the best supplier for all your procurement needs.

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Open Source Procurement Software - Quality Inspection

Quality Inspection

Implement quality inspections to ensure that the correct stock leaves or enters warehouses. Link transactions to the quality inspection, select a sample size, enter the readings, and decide whether to accept or reject the items during your procurement cycle.

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Quick Stock Balance

Instantly get the stock balance in any warehouse for a specific date. Make data-driven decisions for fulfilling orders by knowing which warehouse has how much stock and what it's worth, all just a few clicks away.

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Open Source Procurement Software - Quick Stock Balance

Item Variants

Create one master template, and generate multiple item variants based on different sizes, colors, or shapes. There's no restriction here — you can define your own item attributes to create any kind of variant you want, (e.g. based on colors, meters, shapes or manufacturer).

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Open Source Procurement Software - Barcode Scanning

Barcode Scanning

There's no need for manual entries. Simply connect a barcode scanner to your computer and quickly record items in transactions. What's more, you can do this right from your smartphone!

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Unlimited Warehouses

Create unlimited warehouses to keep track of not just actual warehouses but also rooms, rows, shelves, and bins. Get a holistic view of all your warehouses in a tree chart. You can configure separate accounts for each warehouse to analyze the expenses, stock movements, profit and loss, and to check on overall profitability.

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Open Source Procurement Software - Warehouses
Open Source Procurement Software - Landed Cost Voucher

Landed Cost Voucher

Items arrived, but want to add shipping charges or customs duties? Update landed costs to include shipping charges, customs duties, or any other additional charges.

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Save Your Time By Setting Defaults

Don't waste time selecting or entering prices and other standard details on orders every time. With our procurement system, you can preset the default source and target warehouses, pricing methods, and accounts. The defaults can be set separately for sales and purchase, and they can, of course, be changed for individual orders.

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Batched Inventory

Move or split batches between different warehouses. If you produce your items in batches, the Batch master will come in handy to track manufacturing dates, expiration dates, and more details. You can even scan item barcodes via your device camera for easy search through all your stock.

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Open Source Procurement Software - Batched Inventory
Open Source Procurement Software - Multiple Units of Measure

Multiple Units Of Measure

Whether you sell in kilograms or kilocoulomb, cups or carats, we got you covered. What’s more, you can create your own measurements and set up conversion factors to measure your inventory just the way you want it. Once you set defaults, the unit of measure for an item will be automatically fetched into orders and invoices.

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Manage Returns Easily

Be it for sales or purchases, returns aren't pleasant, but they happen all the time in the real world. In ERPNext, you can record returns with just two clicks. The stocks will be updated automatically to show the returns.

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Open Source Procurement Software - Returns
Customizable Open Source Procurement Software

On-The-Fly Customizations

Create your own procurement software. Map your most important data by adding custom fields in your forms. Customize form behavior by auto-fetching values, hide fields based on user roles, and create custom print formats — all without a single line of code.

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Multilingual Procurement ERP System

ERPNext supports over 100 languages from around the world. Localizations build confidence while helping users feel welcome. Can't find your language? Help us translate here.

Multilingual Open Source Procurement Software
Open Source Procurement Software - Documentation

Self-Onboarding & Empowerment

All the tools you need to achieve business excellence are part of the world’s first smart, DIY ERP. Transform your organization with excellent documentation and video tutorials that facilitate a zero-touch, super fast ERP implementation.

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