Stakeholders who are not part of your organization may need to interact with
your ERPNext instance. You can authorize customers, suppliers, job applicants,
students, and guardians to access certain information or even create certain
transactions. For example, you can let anyone create an account on your website
(created with ERPNext) and apply for a job. You can let your customers see the
details of the complaints they have registered. These can be done using Web Forms.
There are two types of in-built interfaces available in ERPNext. The
Desk View and the Web View. Desk is for users who regularly interact
with ERPNext instance, like employees of your organization.
Web View is for users who need to interact with an ERPNext instance occasionally.
Web forms are similar to the forms you generally fill in various websites on the
internet. Webforms are part of the Web View interface in ERPNext.
To create a new Web Form go to:
Home > Website > Web Site > Web Form
New Web Form
Select the DocType based on which you want to build your Web Form. The
Route will be set based on the Title of your Web Form. You can also add
an Introduction text to show a friendly message above your form.
Add fields to your Web Form. These are the fields from the DocType you have
selected. You can change the Label for these fields. Try to keep number of
fields to be minimum as long forms are cumbersome to fill.
Web Form Fields
Click on See on Website in the sidebar to view your Web form.
Here is an explanation of each of the checkboxes on the right.
- Published: Web Form will be accessible only if this is enabled.
- Login Required: User can fill the Web Form only if they are logged in.
When Login Required is checked,
- Route to Success Link: Go to Success Link after the form is submitted.
- Allow Edit: If this is unchecked the form becomes read-only once it is
- Allow Multiple: Allow user to create more than one record.
- Show as Grid: Show records in a table format.
- Allow Delete: Allow user to delete the records that he/she has
- Allow Comments: Allow user to add comments on the created form.
- Allow Print: Allow user to print the document in the selected Print Format.
- Allow Incomplete Forms: Allow user to submit form with partial data.
You can also show contextual links in a sidebar on your Web Form. Set it up in
Web Form Sidebar
Web Form with Sidebar
2.2 Creating Web Forms with Child Table
You can add child tables to your web forms, just like regular forms.
To help your users fill out long new forms, you can insert page breaks that will
appear on new sections. This way the user can focus on only filling one section
at a time.
2.4 Payment Gateway Integration
You can now add a Payment Gateway to the web form, so that you can ask users to
pay against a web form. A good example for this is a conference ticket.
2.5 Portal User
We have also introduced roles for Website users. Before version 11, if you
assigned any 'Role' to a user he would get access to 'Desk View'. From version
11 you can assign a 'Role' but still disallow access to 'Desk View' by
unchecking 'Desk Access' in Role.
In Portal Settings, you can set a role against each menu item so that only users
with that role will be allowed to see that item.
2.6 Custom Script
You can write custom scripts for your Web Form for things like validating your
inputs, auto-filling values, showing a success message, or any arbitrary
Learn how to write custom scripts for your Web Forms
You can add the text in 'Success Message' field and this text will be shown to
user once he successfully submits the web form . And the user is redirected to
the URL given at 'Success URL' when clicked on 'Continue' button. This is only
applicable to webforms accessible without the user login(webforms with 'Login
Required' checkbox unchecked).
When a website user submits the form, the data will be stored in the
document/doctype for which web form is created.
For customizing web forms, see the Frappe Web
Next: Website Settings