Take control of your procurement, buy intelligently, and stock your stores exactly as you need with ERPNext.
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As an all-in-one ERP solution, ERPNext sports most of the features needed to run any kind of organization. Focus on procuring items in your warehouses and let ERPNext safely record all your data. There are features for managing quotations, suppliers, and purchase orders. Be it sales, purchase, or people management, we've got it covered.
Features like auto-reorder and supplier quotation help you make data-driven decisions and procure effectively. Automatically apply taxes to orders, rate suppliers and manage batched inventory.
Get the best price before buying. Request quotations from multiple suppliers for the items you need to procure. Fetch these items from other documents automatically, and send emails to the supplier right from the system.
Use the supplier portal to help suppliers manage themselves. The suppliers can submit requests for quotations and automatic supplier quotations, or access ongoing purchase orders and receipts. Suppliers can also raise purchase invoices for fulfilled orders. You can then verify these invoices for final approval.
Purchase tax templates can automatically fetch tax rates into transactions. You can even set specific tax rules and even tax categories to further automate the process. The set tax rates can also be edited both in the templates and in individual transactions.
Record purchase orders to keep track of all the items you need to procure. The pricing, taxes, discounts, addresses, and supplier details only need to be stored once and will be fetched automatically.
On receiving items from purchase orders, record purchase receipts and/or purchase invoices to update the stock and accounting details.
Manage a multitude of warehouse transactions like receiving, transferring, repacking, and discarding items and view reports for them instantly. Procure efficiently by manipulating stock in warehouses to meet your needs and reflect accurate information.
Maintain multiple price lists, based on the transaction or territory. Set a unit threshold at which the price will be applied, and set how many units in a packing size it will be applied to. You can also set different pricing based on the lead time for products.
See the age of all your inventory in one place. This is especially important when dealing with perishable items. Use this report to determine the age of inventory and sell off specific batches or serial numbers using stock picking.
Stocking warehouses is risky when pricing is volatile. With ERPNext, never worry about the stock dipping too low. Set a threshold and our wholesale distribution software will automatically generate material requests to replenish stock. The stock and purchase managers will be notified promptly, so there's no need to stock up on items and spend additional money.
Learn which suppliers deliver quality products on time, and rate suppliers based on various criteria and scoring systems. This will give you insights to choose the best supplier for all your procurement needs.
Implement quality inspections to ensure that the correct stock leaves or enters warehouses. Link transactions to the quality inspection, select a sample size, enter the readings, and decide whether to accept or reject the items during your procurement cycle.
Instantly get the stock balance in any warehouse for a specific date. Make data-driven decisions for fulfilling orders by knowing which warehouse has how much stock and what it's worth, all just a few clicks away.
Create one master template, and generate multiple item variants based on different sizes, colors, or shapes. There's no restriction here — you can define your own item attributes to create any kind of variant you want, (e.g. based on colors, meters, shapes or manufacturer).
There's no need for manual entries. Simply connect a barcode scanner to your computer and quickly record items in transactions. What's more, you can do this right from your smartphone!
Create unlimited warehouses to keep track of not just actual warehouses but also rooms, rows, shelves, and bins. Get a holistic view of all your warehouses in a tree chart. You can configure separate accounts for each warehouse to analyze the expenses, stock movements, profit and loss, and to check on overall profitability.
Items arrived, but want to add shipping charges or customs duties? Update landed costs to include shipping charges, customs duties, or any other additional charges.
Don't waste time selecting or entering prices and other standard details on orders every time. With our procurement system, you can preset the default source and target warehouses, pricing methods, and accounts. The defaults can be set separately for sales and purchase, and they can, of course, be changed for individual orders.
Move or split batches between different warehouses. If you produce your items in batches, the Batch master will come in handy to track manufacturing dates, expiration dates, and more details. You can even scan item barcodes via your device camera for easy search through all your stock.
Whether you sell in kilograms or kilocoulomb, cups or carats, we got you covered. What’s more, you can create your own measurements and set up conversion factors to measure your inventory just the way you want it. Once you set defaults, the unit of measure for an item will be automatically fetched into orders and invoices.
Be it for sales or purchases, returns aren't pleasant, but they happen all the time in the real world. In ERPNext, you can record returns with just two clicks. The stocks will be updated automatically to show the returns.
Create your own procurement software. Map your most important data by adding custom fields in your forms. Customize form behavior by auto-fetching values, hide fields based on user roles, and create custom print formats — all without a single line of code.
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The free ERPNext mobile app helps you keep your business moving from anywhere, so you can stay focused on what matters. Access accounts, update projects and quotations, and quickly take care of tasks all from your phone or tablet.
ERPNext has a host of built-in integrations that help your business take-off faster
Used by more than 5000 companies across the world
ERPNext is used by more than 5000 companies across the world