Procurement Software to Acquire Items and More

Take Control of Your Procurement, Buy Smartly and Fill Your Stores Exactly to Your Needs.

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Spend time on Procuring Items not Software

As an all in one ERP solution, ERPNext sports most features to run any kind of organization. Focus on procuring items in your warehouses and let ERPNext safely record all your data. There are features for managing quotations, suppliers, and purchase orders. Be it sales, purchase, or people management, we've got it covered.

Features like auto reorder and supplier quotation guide you into making informed decisions so that you procure effectively. Automatically apply taxes to orders, rate suppliers and manage batched inventory.

Spend time on Procuring Items not Software

Request for Quotation

Get the best price before buying. Request quotations from multiple suppliers for the items you need to procure. Fetch these Items from other documents automatically. Send emails to the Supplier right from the system.

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Request for Quotation

Supplier Portal

Remove unnecessary overheads. Use the Portal and get suppliers to manage themselves. Suppliers can submit automatic Supplier Quotations, access ongoing Purchase Orders, and Receipts. Suppliers can also raise Purchase Invoices for fulfilled orders. The desk users can verify these invoices for final approval.

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Auto Apply Taxes and Charges

Purchase tax tempaltes allow automatic fetching of tax rates into transactions. Moreover, you can set specific Tax Rules and even Tax Categories to automate the process further. The set tax rates can also be edited both in the templates and in individual transactions.

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Auto Apply Taxes and Charges
Purchase Order

Purchase Order

Record purchase orders to keep a track of all the items you need to procure. The pricing, taxes, discounts, addresses, supplier details only need to be stored once and will be fetched automatically.

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Purchase Receipt and Invoice

On receiving the items from Purchase Orders, record Purchase Receipts and/or Purchase Invoices to update the stocks and accounting details.

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Purchase Receipt and Invoice

Stock Entry

Manage a multitude of warehouse transactions like receiving, transferring, repacking, and discarding Items and view reports for them instantly. Procure efficiently by manipulating stock in Warehouses to your needs and to reflect accurate information.

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Control and Fetch Pricing

Control and Fetch Pricing

Maintain multiple price lists based on the transaction or territory. Set a unit threshold at which the price will be applied and to how many units in a packing size. Also, set different pricing based on the lead time for products.

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Stock Aging Report

Know the age of all your inventory in one place. This is especially important when dealing with perishable items. Using this report to determine the age of inventory and sell off specific batches or serial numbers using stock picking.

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Stock Aging Report

Auto Reorder

Stocking up warehouses in Wholesale is risky when the pricing is volatile. With ERPNext, never worry about the stock dipping too low. Set a threshold and our wholesale distribution software will automatically generate Material Requests to replenish stock. The Stock and Purchase Managers will be notified promptly so no need to stock up on items and blocking money.

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Supplier Scorecard

Know which suppliers deliver quality products on time. Rate suppliers based on various criteria and scoring systems. This will give you insights to choose the best supplier for all your procurement needs.

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Quality Inspection

Quality Inspection

Implement quality inspections to ensure the correct stock leaves or enters warehouses across orders. Link transactions to the quality inspection, select a sample size, enter the readings, and decide whether to accept or reject the Items during your procurement cycle.

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Quick Stock Balance

Instantly get the stock balance in any warehouse as per the specified date. Make informed decisions for fulfilling your procurement needs by knowing which warehouse has how much stock and what it's worth, just a few clicks away.

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Quick Stock Balance

Item Variants

Create one master template and generate multiple item variants based on different flavors, colors, or shapes. There's no restriction here, you can define your own item attributes to create any kind of variant you want, colors, meters, shapes or manufacturer based.

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Barcode Scanning

Barcode Scanning

No need for manual entries. Simply connect a barcode scanner to your computer and quickly record items in transactions. What's more? You can do this right from your smartphone!

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Unlimited Warehouses

Create unlimited Warehouses to keep track of not just warehouses but also rooms, rows, shelves, and bins. Get a holistic view of all your Warehouses in a tree-style fashion. You can configure separate accounts for each warehouse to analyze the expenses, stock movements, profit and loss and derive overall profitability of your distribution business.

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Unlimited Warehouses
Landed Cost Voucher

Landed Cost Voucher

Items have arrived but want to add shipping charges or customs duties? Update landed costs to include shipping charges, customs duties, or any other additional charges and keep accurate track of the whole transaction.

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Save your Time by Setting Defaults

Selecting or entering prices and other standard details for items on orders every time is just wasted time. With our Procurement system, set default source and target warehouses, pricing methods, and accounts so that you don’t have to worry about them when fulfilling orders. The defaults can be set separately for sales and purchase which can, of course, be changed for individual orders.

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Batched Inventory

Move or split batches between different Warehouses. In case you produce your items in batches, the Batch master will come in handy to maintain manufacturing date, expiry date, and more details. Scanning Item barcode via your device camera enables easy search through the hierarchy of your stock to make informed decisions.

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Batched Inventory
Multiple Units of Measure

Multiple Units of Measure

Whether you sell in Kilograms or Kilocoulomb, Cups or Carats, we got you covered. What’s more? You can create your own measurements and set up conversion factors to measure your inventory just the way you want it. Upon setting defaults, the unit of measure for an item is automatically fetched into orders and invoices.

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Manage Returns Easily

Be it Sales Returns or Purchase Returns, it’s not pleasant but happens all the time in the real world. In ERPNext record them with just two clicks. The stocks will be updated automatically to show the returns.

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Manage Returns Easily
On the fly customizations

On the fly customizations

Map important data specific to your business by adding custom fields in your forms. Customize form behavior by auto-fetching values, hide fields based on user roles, create custom Print Formats all without writing a single line of code. Create your own version of Procurement Software.

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Multilingual Procurement ERP System

Support for over 100 languages from around the world. Localisations build confidence whilst also boosting users to feel familiar and welcome. Can't find your language? Help us translate here

Multilingual Procurement ERP System
Self Onboarding & Empowerment

Self Onboarding & Empowerment

All the tools you need to attain business performance excellence with the world’s first smart, Do It Yourself ERP that helps users onboard quickly. Transform your organization with excellent documentation and video tutorials that facilitate a zero-touch ERP implementation.

Do It Yourself

Distribution Solutions Across Multiple Industries

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Sonal Ramnathkar
Eudora Enterprise (Furniture)
After evaluating a bunch of ERPs including TCS, Tally, and many others, I finally found the right ERP for my furniture manufacturing startup. I love using ERPNext and recommend it to any discrete manufacturing company.
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Manoj Thandassery
Curiositi Learning
We are an Educational products company, I signed up for a trial of ERPNext and found it surprisingly powerful and elegant. Bravo, fellow startup!
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Dhananjay Palshikar
Sapcon Instruments Pvt. Ltd.
Based on the Frappe framework, ERPNext is easily customizable - Neat and responsive UI - Great for manufacturing with Multilevel BOMs, managing multiple production departments - No vendor lock-in. The software is 100% Open Source. It provides great security to small scale businesses

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