Simple yet powerful, open source leave management system for SMBs

Configure leave management options for a department or an entire business unit by determining weekends, the number of working hours, permission to transfer leaves and many such awesome features within a few clicks.

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Smart and user friendly leave management system

Smart and user friendly leave management system

Employee Information

Managing employee information can be complex and tricky considering that external documents would be tracked too. Store all relevant employee data effortlessly. Provision to upload and share multimedia files such as images, videos, documents. You can choose to upload the file directly or a web link. All information about your human resources in one place.

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Employee Information
Leave Period

Leave Period

A Leave period is a duration of time for which leaves are allocated. You may be managing employee leaves based on a Leave Period, corresponding to a calendar year or the fiscal year. With Leave Period, you can define the start and end dates for your company. The Leave Period also allows you to select a Holiday List which will be considered for allocating Optional Leaves for the period.

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Leave Policy

The amount of entitled leaves in a Company for a Leave Period is known as Leave Policy. Your company may be enforcing a general Leave Policy in order to effectively track and manage Employee leaves. ERPNext allows you to create and manage multiple Leave Policies and allocate leaves to Employees as defined by the policy. You can populate this document with types of leaves your organisation offers.

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Leave Policy

Leave Type

Leave Type refers to the types of leaves that an Employee can use while making Leave Applications. An employee can select a particular Leave Type while requesting for leave. You can create any number of Leave Types based as per your company’s requirement.

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Holiday List

Holiday List

Holiday List is a list which contains the dates of holidays. Many organizations have a standard Holiday List for their employees. Some even have different holiday lists based on different Locations or Departments. You can configure these holidays as well as weekly offs for your employees seamlessly within one click. You can store a holiday list at the Employee level as well.

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Leave Allocation

Leave Allocation enables you to allocate a specific number of leaves of a particular type to an Employee. Leaves are usually allocated for a particular Leave Period. Once a Leave Period is created and saved, you can click on the Grant button as applicable to each Employee. You can allocate leaves based on Employee Grade, Department or Designation. If carry forward unused leaves from previous allocations to new, enable the option via 1 click configuration.

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Leave Allocation
Employee Attendance Tool

Employee Attendance Tool

Employee Attendance Tool allows you to mark the attendance of multiple employees for a particular date. This tool allows you to add attendance records for multiple employees based on their Department and Branch for a given day quickly. Once the attendance is marked using the Employee Attendance Tool, the system creates employee attendance records automatically in the Attendance document.

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Leave Application

If your company has a formal system where Employees have to apply for leaves to be able to qualify as paid leaves, you can create Leave Application to track approval and usage of leaves. The applying employee requires to select their Employee record, Leave Type and the period for which the leave is taken. Leave Approvers for each department can be configured in the Department master. There can be single or multiple approvers in one department as per your company needs.

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Leave Application

Email Notifications

When an employee creates a Leave Application, the leave approves is notified via an email automatically.

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Monthly Attendance Sheet

You can get a monthly report of your Attendance data by going to the Monthly Attendance Details report. Real-time attendance processing with multiple options for attendance capturing and biometric hardware integration. Open source leaves management tool that allows an attendance tracking system along with payroll, thereby delivering you with all the intuitive features needed for a flawless leave management system.

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Monthly Attendance Sheet
Leave Encashment

Leave Encashment

Leave Encashment refers to an amount of money received in exchange for Leaves not availed by an Employee. You can allow submission of Leave Encashment for Leave Types which are encashable. On submitting a Leave Encashment for an Employee, ERPNext automatically creates an Additional Salary which will get added to the Salary Slip of the Employee when processing the next payroll.

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Employee Leave Balance Summary

For a quick summary of your employees' leaves based on Leave Type and for a particular period of time, the Employee Leave Balance Summary gives you a brief view of it all. This report comes in handy when you want to analyse employee attendance using filters on employee or a department.

Employee Leave Balance Summary
Customize Leave Application

On the fly customisations

Map important data specific to your business by adding custom fields in your forms. Customise form behaviour by auto-fetching values, hide fields based on user roles, create custom Print Formats all without writing a single line of code. Create your own version of leave management software.

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Multi lingual leave management tool

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Leave Management Documentation

Self onboarding & Implementation

All the tools you need to attain educational excellence with the world’s first smart, Do It Yourself ERP that helps users onboard quickly. Transform your organization with excellent documentation and video tutorials that facilitate a zero-touch ERP implementation.

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ERPNext is the world's best 100% Open Source ERP Solution

Open Source Software for Modern Businesses

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Keep work flowing—on the go

The free ERPNext mobile app helps you keep your business moving from anywhere, so you can stay focused on what matters. Access accounts, update projects and quotations, and quickly take care of tasks all from your phone or tablet.

Integrate with your favourite Apps

ERPNext has a host of built-in integrations that help your business take-off faster

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Used by more than 5000 companies across the world

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